Accounting & Financials

As your property manager we will be processing your rent payments and your expenses related to your rental property through our property management software "Rentvin". This software will also keep accurate records of all payments, fees and expenses related to your account. You will have an owner-login feature that will allow you to access your account online at your convenience. You can also make owner contributions to cover any large expenses.

We will email owner statements monthly, on or around the 10th of the month. Our end of year statements simplify the job of tax preparations for you and your accountant. Your Tenants also have access to a tenant portal in our Rentvin account, this allows them to view any outstanding balances etc, as well as pay their rent online, and make documented repair requests. We also escrow security deposits on your behalf, or use Obligo to expedite tenant turnovers.

Log into your owner portal to view statements & more, such as:

Rent collection and processing
Payment of maintenance vendor bills
Payment of monthly items at the request of owners
Owner statement and direct deposit by ACH processing to your bank account

On an annual basis, you will also receive the following:

Tax statements and 1099s
Annual summary owner statement

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Owner or Renter?

What We Do

As Your Panama City Property Manager

Marketing

Marketing is key to successful rentals. We provide an expert market analysis for each property we manage to maximize your return on investment. We advertise on over 600 websites and work with non-IDX platforms such as Homes.mil for off-base military housing and Facebook Marketplace to find the Tenants where THEY are looking.

Tenant Screening

We conduct extensive screening on all tenants and handle every aspect of getting your investment rented in the shortest time possible. Our application process is 2-part. We only collect $10 for the initial application fee which allows us to conduct a background check to assure the safety of our agents showing the property, if Tenants decide to move forward, we then collect the additional $35 per Tenant to do our extensive secondary vetting process which includes reference checks, income verification, employment verification, Transunion credit pull and social media vetting.

Rent Collection

All rents are charged to the Tenant on the FIRST of the month, and considered late by the 4th. We then charge late fees of $25 per day to get your rents paid QUICKLY. We do not hold rents, as soon as the money clears our bank, we transfer it to your bank. Tenants have multiple options for paying rents including online payments, automatically deducted rents from their bank accounts, payment by credit cards, as well as in office payments. We do not accept cash.

Maintenance

We conduct inspections at mid-lease 60-90 days in, as well as when the renewal period approaches to ensure that your property is being taken care of throughout the Lease period and all maintenance issues are being addressed. Owners receive inspection reports in their email promptly after inspections are completed.

Financial Reporting

With our detailed financial reporting tools, it's never been easier to keep tabs on your investment. Log into your owner portal to view statements & more.

Eviction Protection

In the unfortunate event that a Tenant needs to be evicted from your rental, we handle all Notices and Eviction paperwork in-house so there is no need to get expensive attorney’s involved. We do NOT charge any additional fees for eviction of Tenants that WE place. Has your experiment in self management gone wrong? Need us to evict your Tenant when we take over management of your property? This service is available for $350 when you sign with us.

Do you NEED a Property Manager?

Managing rental property is rarely "passive." Between maintenance, emergencies, HOA compliance, and financials, the demands of a portfolio—whether one unit or a hundred—can quickly become overwhelming. Professional property management is the lifeline you need when you're drowning in voicemails and logistics.

Full Sail Realty of NWFL alleviates these daily pressures, helping your portfolio reach its full potential. We have seen firsthand how freedom from the daily grind allows our clients to focus on what matters: growing their business.

Why Hire a Property Manager?

A professional manager provides more than just extra hands; they offer a wealth of experience and high-end tools. Key benefits include:

• Time and cost savings

• Higher tenant satisfaction and retention

• Streamlined maintenance and record-keeping

• Access to vetted experts and market insights

How to Maximize Professional Management

1. Delegate the "Boring" Tasks

Full Sail Realty handles rent collection, tenant communication, and repairs. For busy owners, having a professional field late-night plumbing calls or roof inspections is a massive relief. Beyond convenience, our seasoned processes and list of trusted contractors keep your maintenance expenses in check and your books tidy.

2. Let Experts Manage Tenants

Finding quality tenants is critical but difficult. We manage the entire lifecycle: professional marketing, quality photography, background checks, and showings. Once a lease is signed, we foster positive relationships through responsive service. Happy tenants stay longer, which means fewer vacancies and more consistent rental income for you.

3. Leverage Technology and Networks

Solo investors often lack the budget for state-of-the-art management software. We provide our clients with advanced online portals for rent payments, maintenance tracking, and detailed accounting. Additionally, you gain access to our network of vetted contractors, legal experts, and tax advisors—priceless resources when you’re out of your depth.

4. Utilize Local Strategic Insight

Whether you own one home or dozens, our experience provides unique insight into what works. We help you create a strategy for acquiring or liquidating assets and navigating tax deferrals. With "boots on the ground" across the region, we provide the latest data on local property values, rental demand, and changing zoning regulations.

5. Tax Benefits

One of the BEST reasons to hire a property manager is the tax benefits. Always consult with your CPA first, but most investors find that the tax deductions and depreciation of your rental properties will benefit you financially through tax savings. If you really want to take advantage of tax savings, consult with your CPA about cost segregation strategies, then call Full Sail Realty of NWFL and let us help you find the perfect property to achieve your goals!

Conclusion

Professional management is the key to unlocking the next level of your investment career. By removing daily distractions and tightening operations, we free you to act with greater confidence and focus on your long-term goals.

To learn more about how Full Sail Realty of NWFL can help your business, contact us today for a free rental analysis.